Development and Marketing Assistant

Racine Art Museum, 441 Main Street, Racine 53403

Status: Full-time, Salaried, Exempt

Starting Salary Range: $37,000 – 40,000 Annually

Reports To: Director of Institutional Advancement

General Summary of Position

The Development and Marketing Assistant provides operational, administrative, and systems support primarily for Racine Art Museum’s institutional advancement and contributed revenue functions, with secondary responsibilities for marketing and collections-related content. Reporting to the Director of Institutional Advancement, this role ensures the effective integration and maintenance of RAM’s CRM, website CMS, email marketing systems, and other digital platforms to support fundraising, membership, stewardship, donor communications, and marketing content.

This position plays a central role in strengthening RAM’s systems infrastructure, data management, and content workflows, enabling improved constituent tracking, audience insights, and engagement strategies. The Assistant also supports the preparation of marketing content—while ensuring accurate and actionable data across platforms.

Principal Job Functions

Principal Job Functions

Advancement Operations and CRM Support (Primary)

• Serve as a key resource for the implementation, maintenance, and optimization of RAM’s CRM and related advancement systems.
• Maintain accurate and timely constituent, donor, membership, sponsorship, and volunteer records.
• Integrate CRM with website and email marketing tools to ensure seamless coordination of campaigns, registrations, and donations.
• Support gift processing workflows, acknowledgements, and reporting in coordination with the Business and Membership Manager.
• Generate reports, dashboards, and data exports to inform strategy for fundraising, membership, and donor engagement.
• Assist with segmentation, list building, and data analysis to support appeals, campaigns, stewardship, and event registration.
• Document workflows, data standards, and systems procedures to enhance efficiency, consistency, and scalability.

Marketing, Collections, and Digital Content Support (Secondary)

• Assist with maintaining website and digital content, including program, exhibition, and collections information, donation forms, and integrated communications.
• Support preparation of collections photography and digital assets for marketing, donor communications, and public engagement initiatives.
• Track and report on audience engagement metrics across digital and in-person channels to inform marketing and development strategies.
• Collaborate with the Marketing team on campaigns, content updates, and analytics.

Major Gift, Grants, and Institutional Giving Support

• Provide administrative support for major gift cultivation, stewardship, and institutional giving.
• Assist with prospect research, donor profiles, briefing materials, and meeting preparation.
• Track donor interactions and next steps in the CRM to ensure continuity and accountability.
• Support grant tracking, deadlines, documentation, and reporting requirements.

Volunteer and Departmental Support

• Provide administrative coordination for RAM’s volunteer program.
• Assist with departmental planning, event support, and communications to strengthen operational workflows.

General Responsibilities

• Maintain confidentiality and professionalism in all donor, volunteer, and marketing-related matters.
• Work effectively in a fast-paced environment with multiple priorities and deadlines.
• Utilize electronic systems to support integrated data, audience insights, and informed decision-making.
• Engage professionally with donors, members, volunteers, partners, and staff.
• Support RAM’s mission and institutional priorities as articulated by leadership and the Board.
• Perform other duties as assigned.

Note: The job description above is intended to describe the general nature and level of work being performed by people assigned to this position. It is not intended to be construed as an exhaustive list of the exclusive standards, responsibilities, duties or skills required. Incumbents will follow any other instructions, and perform other related duties, as may be required.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• 1–3 years of experience in development operations, advancement services, or marketing support preferred.
• Experience with CRM systems, website CMS platforms, and email marketing tools, ideally with integrated workflows.
• Familiarity with tracking constituent engagement, loyalty, and retention data to support revenue strategies is a plus.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion and professionalism.
• Interest in museums, arts, culture, or nonprofit organizations.
• Availability for occasional evenings or weekends as needed.

Benefits

Benefits include two weeks (10 days) paid vacation, group term life and disability insurance, eleven paid holidays, five personal/sick days, and compensatory time off immediately following the first full day of employment. Group health insurance, with employer paying 85% of the premium, is available following the first full month of employment. A retirement plan is available on the first enrollment date (January 1 or July 1) following 12 months of employment with a generous employer match/contribution. Employee discounts are available on studio art class fees and on purchases in the Museum Store.

Mail or email cover letter and resume to:
Laura D’Amato, Deputy Director and Chief Development Officer
Racine Art Museum and Charles A. Wustum Museum of Fine Arts
PO Box 187
441 Main Street
Racine, WI 53403

ldamato@ramart.org

No Phone Calls, Please

Exhibitions Preparator Assistant

Racine Art Museum, 441 Main Street, Racine 53403

Status: Full-time, Salaried, Exempt

Starting Salary Range: $37,000 – 40,000 Annually

Reports To: Director of Exhibitions and Collections / Chief Exhibitions Preparator and Designer

General Summary of Position

Under the direction of the Director of Exhibitions and Collections and supervision of daily activities by the Chief Exhibitions Preparator and Designer, this position assists the Exhibitions and Collections Departments in the performance of routine preparatory duties including the preparation and installation of exhibitions; maintaining and caring for the permanent collection; handling, packing, storing, shipping, receiving, unpacking; and transporting art works that are in the Museum’s care. This position serves both RAM and RAM’s Wustum Museum (two physically separate museums) as well as local offsite storage locations. Some evening and weekend hours are required.

Principal Job Functions

Under the direction of appropriate staff and as reporting to the Chief Exhibitions Preparator and Designer, assists with installation of exhibitions and works of art on display at both museum campuses.

• Prepare and clean exhibition/display space, including addressing painting and construction as needed.
• Prepare, move, and place exhibition furniture.
• Prepare, move, and place/handle works of art.
• Establishing appropriate lighting and security for objects on display.
• Install exhibition signage.
• Work directly with artists who are installing on-site.
• Coordinate and co-create education and outreach displays such as touch samples or educational materials such as video, books, etc.

With input from appropriate staff and as reporting to the Chief Exhibitions Preparator and Designer, install exhibitions in non-gallery locations and special projects.

• Work on exhibitions/events/special projects such as the Holiday Tree, regularly occurring art sales, outdoor installations, and others.
• Prepare and clean exhibition/display space, including addressing painting and construction as needed.
• Prepare, move, and place exhibition furniture.
• Prepare, move, and place/handle works of art.
• Establish appropriate lighting and security for objects on display.
• Install exhibition signage.
• Work with artists installing on site as needed.
• Coordinate and co-create education and outreach displays such as touch samples or educational materials such as video, books, etc.

Handle and transport works of art.

• Receive and unpack incoming/outgoing work; move and place work for storage and for exhibition; ship and pack work for transport. Work with Registrar/Collections Manager as needed.
• Work with appropriate staff to identify adequate storage for all loaned objects when not yet on view.
• Move objects between RAM and Wustum campuses and from off-site storage locations.
• Work with the Registrar/Collections Manager to implement the transport and storage of incoming gifts, conservation, and exhibition loans.
• Assist with the packaging and shipping of articles sold by the Museum Store as needed.
• Package and transport works of art from donors and lenders or to/from conservation.

Under the direction of appropriate staff and as reporting to the Chief Exhibitions Preparator and Designer, maintain and care for the permanent collection.

• Place works of art in storage; maintain, organize, and clean the storage spaces.
• Make objects available for catalogue or promotional photography.

 General gallery/building safety and security.

• With guidance from Chief Exhibitions Preparator and Designer, provide training to co-workers for proper opening/closing procedures as needed.
• With guidance from Chief Exhibitions Preparator and Designer, maintain up-to-date opening/closing written instructions available for staff reference.
• With guidance from Chief Exhibitions Preparator and Designer, communicate changes via email, etc. in opening/closing procedures as they pertain to specific exhibitions.
• Share responsibility with various staff for securely opening and closing the RAM building (lights, locking/unlocking, etc.)
• Work with Registrar/Collections Manager to implement security procedures for galleries, building, and works of art.
• Work with staff to maintain all aspects of gallery functionality.
• Perform general housekeeping duties in exhibition areas.
• Work with Facilities Manager and appropriate staff to coordinate tasks as needed.
• Work with appropriate staff to share responsibility for shipping and receiving of packages at the loading dock and for maintaining that space.

Note: The job description above is intended to describe the general nature and level of work being performed by people assigned to this position. It is not intended to be construed as an exhaustive list of the exclusive standards, responsibilities, duties or skills required. Incumbents will follow any other instructions, and perform other related duties, as may be required.

Education and Experience

Bachelor’s Degree preferred. Previous experience in exhibit spaces, historical/art museums, galleries, or display venues desired.

Physical Requirements and Working Conditions

This position generally works in display, storage, and warehouse conditions. This is a physical position and requires the ability to safely lift/move art that could be fragile and/or of considerable weight. It is mandatory that the Preparator exercises self-awareness of the task at hand and obtains assistance from others as necessary for personal safety and to ensure protection of the art. Also required is the ability to climb ladders, use hand tools, and operate machinery such as a scissors lift. A valid driver’s license and access to an insured vehicle that could be used to perform some work-related duties is required.

Other Required Knowledge and Skills

• Ability to balance physical labor, attention to detail, and problem-solving.
• Ability to complete a variety of tasks, sometimes under strenuous deadlines.
• Ability to perform mathematically-oriented tasks such as determining gallery height for hanging work and calculating for proper matting and framing.
• Ability to communicate effectively and efficiently with artists, co-workers, interns, and lenders.
• Working knowledge of Art history, Art Education, Studio Art, or related subjects.

Benefits

Benefits include two weeks (10 days) paid vacation, group term life and disability insurance, eleven paid holidays, five personal/sick days, and compensatory time off immediately following the first full day of employment. Group health insurance, with employer paying 85% of the premium, is available following the first full month of employment. A retirement plan is available on the first enrollment date (January 1 or July 1) following 12 months of employment with a generous employer match/contribution. Employee discounts are available on studio art class fees and on purchases in the Museum Store.

Mail or email cover letter and resume to:
Lena Vigna, Director of Exhibitions and Collections
Racine Art Museum and Charles A. Wustum Museum of Fine Arts
PO Box 187
441 Main Street
Racine, WI 53403

lvigna@ramart.org

No Phone Calls, Please